Resource Management System
End-to-end F&B operations — from central-kitchen production to every retail outlet, with full batch traceability.
Definition
Codemax RMS (Resource Management System) is an F&B operations platform specialised for central kitchens and retail outlet networks, managing the end-to-end operation — procurement, production, inventory, and distribution — with full batch-level traceability from kitchen to counter.
01 · Overview
What is RMS?
RMS is the operational backbone that connects your central kitchen to every retail outlet. It replaces the patchwork of disconnected tools, inventory sheets, and back-office spreadsheets most operators run on, and gives HQ a live, traceable view of every batch, recipe, and SKU as it moves from production to sale. RMS connects natively to ERP, accounting, and the rest of the Codemax stack.
02 · Audience
Who is it for?
- F&B groups running central kitchens, cloud kitchens, or commissaries
- Multi-outlet restaurant, café, and bakery chains
- Retail and franchise networks with shared replenishment
- Group operators consolidating brands across one HQ
03 · Capabilities
Key features
Every feature ships as part of the platform — no add-on SKUs, no surprise modules.
Central-kitchen recipe and BOM control
Govern recipes, sub-recipes, yields, and BOMs from one place — pushed to every outlet without version drift.
Production planning and batch tickets
Plan production against rolling outlet demand, with auto-generated pick lists and batch tickets.
End-to-end batch traceability
Trace any batch from raw ingredient receipt through production, dispatch, and outlet sale — audit-ready in seconds, not days.
Multi-outlet operations and back-of-house
Run every outlet and its back-of-house on one system — no nightly reconciliations between vendors.
Real-time inventory, replenishment, and transfers
Live stock-on-hand, wastage, and theoretical-vs-actual variance, with automated replenishment and inter-branch transfers.
HQ consolidation and ERP sync
Push transactional data into SAP, NetSuite, Microsoft Dynamics, or Xero on a daily or real-time cadence.
See RMS running on data like yours.
Book a 30-min demo04 · Engagement
How it works
From scoping to network-wide operation, in clearly defined phases.
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Map your network
We model your outlets, central kitchens, recipes, and ERP touchpoints from your existing data.
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Connect your ERP and POS
Bi-directional connectors are configured for your finance, accounting, and payment systems.
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Roll out by outlet cohort
Outlets go live in waves — typically pilot store, then regional cohort, then network-wide.
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Operate and optimise
HQ runs daily on RMS; the AI-Kitchen Command Center watches the operational data and surfaces anomalies before P&L impact.
05 · Pricing
Pricing
Custom pricing based on outlet count, modules, and integration scope. Contact us for a quote — we publish a one-page commercial summary after a 30-minute scoping call.
06 · Fit
Where it fits, what you get
Sectors served
- F&B
- Retail
- Enterprise
Outcomes you can measure
- Lower food cost and waste
- Recall-ready batch traceability in minutes
- Single operating system from kitchen to outlet
07 · FAQs
Frequently asked questions
The questions enterprise buyers ask before they sign — answered up front.
- How is Codemax RMS different from an ERP or a standalone ordering/inventory system?
- A general ERP is built for finance and generic supply chains, and a standalone ordering or inventory tool only covers one slice of the operation. RMS is purpose-built for F&B — recipe and BOM control, central-kitchen production planning, batch traceability, and multi-outlet inventory and replenishment on one data spine. It does not replace your ERP or accounting: it captures the operational detail those systems miss and feeds them clean, reconciled data through native, bi-directional connectors for SAP, Oracle NetSuite, Microsoft Dynamics 365, and Xero.
- What does "end-to-end traceability" actually cover?
- Every batch is traceable from supplier receipt through central-kitchen production, dispatch, outlet receiving, and final sale. If an ingredient is recalled, you can identify every affected batch, outlet, and sale window in minutes — with an audit trail regulators accept.
- Does RMS work for a single outlet, or only enterprise networks?
- Both. RMS is designed to scale from a single store to enterprise franchises with hundreds of outlets. The same platform grows with you — you do not migrate systems when you scale.
- Which ERPs does RMS integrate with?
- RMS has bi-directional, audited integrations with SAP, Oracle NetSuite, Microsoft Dynamics 365, and Xero. We also support custom connectors for in-house ERPs over REST or SFTP.
- How long does an RMS rollout take?
- A pilot store typically goes live in 4–8 weeks. Network-wide rollout cadence depends on how many outlets you operate and how many waves you want to do — most groups complete rollout within one or two quarters.
- Where is our data hosted?
- RMS runs on cloud infrastructure in the region by default, with on-premise and private-cloud options available for groups with data-residency requirements.
- Do you provide training and support?
- Yes. Every rollout includes outlet-team training, HQ admin training, and a defined support SLA. Ongoing support is included with the subscription — and the MindFlow Online Academy adds self-paced courses for your teams.
08 · The stack
Works better together
RMS shares one data spine with the rest of the Codemax platform — every solution you add compounds the others.